HR Coordinator

Career Opportunities: HR Coordinator (30241) Requisition ID 30241 - Posted 10/08/2024 - London - Janus Henderson

Why work for us?

A career at Janus Henderson is more than a job, it’s about investing in a brighter future together.

Our Mission at Janus Henderson is to help clients define and achieve superior financial outcomes through differentiated insights, disciplined investments, and world-class service. We will do this by protecting and growing our core business, amplifying our strengths and diversifying where we have the right.

Our Values are key to driving our success, and are at the heart of everything we do:

Clients Come First - Always | Execution Supersedes Intention | Together We Win | Diversity Improves Results | Truth Builds Trust

If our mission, values, and purpose align with your own, we would love to hear from you!

Your opportunity

• Manage the HR Admin inbox- responds to employee inquiries in a timely manner, determines the appropriate resolution or directs the employee to appropriate resources within Janus Henderson.
• Conduct new employee inductions, carry out right to work checks and manage the employee onboarding process.
• Manage the creation of all contract extensions and changes to terms and conditions letters. Ensure employee files, both online and paper are maintained.
• Submit new joiner details to our third-party reference provider, manage the process and follow up on any queries.
• Monitor work permits and visas for all employees and ensure that the database is kept up-to-date.
• Complete the probationary period process.
• Responsible for processing all leavers, including letter production and conducting exit interviews where appropriate
• Produce letters regarding maternity, paternity, unpaid and parental leave.
• Conduct maternity leave/ Shared Parental leave meetings when required.
• Assist HR Operations in maintaining employee self-service and dealing with any queries.
• Enter and communicate all employee transactions in the HR system such as pay changes, transfers and terminations. Ensures that employee data is accurate in HR systems.
• Assist the Talent Acquisition team where needed with the Trainee Programme recruitment.
• Maintain an accurate record via Excel of all severance calculations and drafting all Settlement Agreements. Provides all exit paperwork and accompany paperwork to the appropriate Generalist or HR Business Partner.
• Responsible for maintaining paper based and electronic files and ensuring that all documents are filed correctly and in a timely manner.
• Provide support to the HRBPs in particular for formal disciplinary, grievance or redundancy meetings, when requested, attend as note taker.
• Carry out other duties as assigned

What to expect when you join our firm

• Hybrid working and reasonable accommodations
• Generous Holiday policies
• Excellent Health and Wellbeing benefits including corporate membership to ClassPass
• Paid volunteer time to step away from your desk and into the community
• Support to grow through professional development courses, tuition/qualification reimbursement and more
• All-inclusive approach to Diversity, Equity and Inclusion
• Maternal/paternal leave benefits and family services
• Complimentary subscription to Headspace – the mindfulness app
• All employee events including networking opportunities and social activities
• Lunch allowance for use within our subsidized onsite canteen

Must have skills

• Requires analytical, critical thinking, and interpretive skills to apply various employment situations against JHI policies and procedures.
• Excellent communication skills – both written and spoken with the ability to deal effectively with staff at all levels.
• Excellent knowledge of Microsoft Excel and strong knowledge of Microsoft Word and PowerPoint.
• Ability to balance and complete multiple priorities simultaneously.
• Ability to build effective relationships with employees and HR peers; good team player.
• Able to work well independently.
• Have a professional approach to work at all times; ability to handle sensitive and confidential information professionally and appropriately.
• Excellent attention to detail and organisational skills
• Use initiative and be proactive (e.g. proactively look for ways of improving HR administrative processes and procedures).
• Able to own tasks through to completion with minimal supervision.
• Able to prioritise duties and responsibilities and work effectively under pressure to meet deadlines.

Potential for growth

• Mentoring
• Leadership development programs
• Regular training
• Career development services
• Continuing education courses

You will be expected to understand the regulatory obligations of the firm, and abide by the regulated entity requirements and JHI policies applicable for your role.

At Janus Henderson Investors we’re committed to an inclusive and supportive environment. We believe diversity improves results and we welcome applications from all backgrounds. Don’t worry if you don’t think you tick every box, we still want to hear from you! We understand everyone has different commitments and while we can’t accommodate every flexible working request we’re happy to be asked about work flexibility and our hybrid working environment. If you need any reasonable accommodations during our recruitment process, please get in touch and let us know .